Built in 1916, we are a proudly registered and well maintained, heritage building located on Main Street at 15th Avenue, in Vancouver’s Mount Pleasant neighbourhood, ten minutes from downtown. The elegant 3,300 square-foot ballroom has a rich white, grey and aqua colour scheme, stained glass chandeliers, high ceilings, and large windows with an abundance of natural light. The building has a maximum capacity of 200 people and is wheelchair accessible.
The ballroom’s neutral yet elegant decor makes for an excellent, photographic, memorable, and affordable venue for a wide array of events in the community.
We have hosted weddings, receptions, private parties, banquets, benefits and fundraisers, retirement parties, concerts, choirs, birthdays, anniversaries, craft fairs, collectible markets, corporate and cultural celebrations, graduations, baby showers, film shoots, memorials, seminars and lectures, book launches, wine tastings, etc.
To start your rental inquiry, please look at our FAQ’s and our Rates Sheet.
Our online calendar shows our availability this year, as well as the coming year.
If you see a date that is open, please email us at: [email protected]
Let us know which date you’re interested in (as well as pass along your cell phone number) and we’ll gladly set up a hall viewing for you.
360 Photo Tour
Our Services
HH Services
We offer:
• Central location
• An elegant blank slate
• A well equipped kitchen
• Freedom to choose your own caterer and run your own bar
• Stage and screen rentals
• A wide array of tables and comfortable chairs for your use
• Free Neighbourhood Parking Map
You’ll need to bring your own:
• Dishes, cutlery and glassware
• Chair covers and linens
• Caterers and decorators
• Event staff
• Storage
Our Rates
| Regular Rental Rates | Non – Profit Rental Rates ◇ | |||
|---|---|---|---|---|
| MON – THUR | • 9am – 5pm • 6pm – midnight • 9am – midnight |
| $700 | $850 | $1,100 |
• 9am – 5pm • 6pm – midnight • 9am – midnight |
| $500 | $600 | $850 |
| FRI & SUN | • 9am – 5pm • 6pm – midnight • 9am – midnight |
| $1,000 | $1,420 | $1,950 |
• 9am – 5pm • 6pm – midnight • 9am – midnight |
| $1,000 | $1,420 | $1,950 |
| SUNDAY Market and Craft Fair Rental Rate |
• 9am – 7pm | | $1,420 | ||
| SATURDAY |
• 9am – midnight • 9am – midnight |
| $3,440 MAR – DEC | $2,410 JAN – FEB |
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| New Year’s Event | • 9am – 1am | | $3,750 | ||
| GENERAL | • Add $150 to the above costs on statutory holidays • Early entry for evening rental is $50/hour (subject to availability). • Setup and take down of Heritage Hall tables and chairs is included in all pricing |
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| ◇ Non – Profit Rates are only offered to registered non – profit societies and federally registered charities | ||||
Filming Rates
Filming rates apply to all film productions, both large and small.
- Filming/Shoot day is $4,500.00
- Set and Wrap day each $3,000.00
- The Liaison person is $50.00 for all hours of filming and production
RENTAL PACKAGE AND FREQUENTLY ASKED QUESTIONS
HOW IT WORKS : THE RENTAL PROCESS
To maintain our community-friendly pricing, each rental requires one person (contact signatory) to take responsibility for all communication: in person, over the phone, and via email with Heritage Hall staff
- STEP 1: a Hall Viewing to tour the space and go over rental procedures
- STEP 2: confirm within 2 business days of your visit if you’d like to move forward
- STEP 3: Contract Call: deposits paid (see below) and contract signed (Date is secured!)
- STEP 4: We’ll reach out 1 month before your event to collect the remainder of your rent
(as well as remind you of the insurance/permit/floorplan) - STEP 5: A few days before your event you’ll visit the hall for a Key Tour
What about alcohol?
If you are serving alcohol, you must obtain 2 documents and email them to the building manager at least 2 weeks before your event:
- A Special Event Permit/liquor license that dictates the quantities of alcohol that can be served.
Find more information at: https://justice.gov.bc.ca/lcrb/sep - Event Liability Insurance that includes specifically:
Host Liquor Liability Insurance in the amount of $5 million adding “Heritage Hall Preservation Society as an Additional Insured.”
You can choose your own insurance provider. (Event Policy is reliable and online www.eventpolicy.ca )
Our Tables
All tables are 30 inches high (excepting cocktail tables: see below)
- We have 28, three by six foot rectangular tables which can seat up to 8 people
- 11 sixty-inch-round tables which can seat up to 8 people
- 8 three foot by three foot, square tables (they seat 4 people)
- 10 thirty-inch-round cocktail tables with 2 height options: 30 inches for sitting or 42 inches for standing
Our chairs
150, standard, dark grey, comfortable, fully-padded banquet chairs
What’s in the kitchen?
- Our 300 square foot serving kitchen includes: a double size stainless steel fridge, a household-sized fridge with a small freezer, a large double sink, three granite counter space work areas, and several outlets with separate circuits
- A full-size electric convection oven (with five 20-inch-deep by 25-inch-wide racks) as well as a microwave. We do not have a stove.
- A 30-cup hot water urn, and a 100-cup coffee urn (which does not require filters and uses coarse or percolator- ground coffee)
- We do NOT provide ice, dishes, cutlery, glassware or linens
- Open flames/small blow torches are not permitted inside the ballroom
Payment details
Heritage Hall only accepts cheques, cash or e-transfer
- Because of our status as a charitable organization, we are not required to collect PST or GST. (Yay for you!)
- Two deposits are due on the day we draft your contract:
- Damage/Cleaning Deposit: a $500 damage deposit is due at the time of booking. This deposit will be held until after the event and returned, minus any charges, by cheque, within a month of the event.
- Rental Deposit: A rental deposit is due at the time of the booking. This amount will be subtracted from the rental amount due 30 days before the event. Weekend deposits (FRI/SAT/SUN) are 50% of rental fee. Weekday rental deposits are $200.
CANCELLATION POLICY
If a booking is cancelled six months before the event: 50% of the rental deposit, and 100% of the damage deposit will be returned. The remaining 50% of the rental deposit will be forfeited. If a booking is cancelled later than six months before the event, only the damage deposit will be returned and the entire rental deposit will be forfeited. Final payments are due 30 days before the event, at this point, only the damage deposit will be returned.
What about the delivery and pick-up of stuff for the event?
- Heritage Hall cannot accept or store any items for your event
- You are responsible for coordinating and taking care of any and all deliveries pertaining to your event, during your rental hours
- It is important to note that all rentals must be removed from the building at the end of the event.
Items cannot be stored overnight (unless you’ve also rented the next day)
What time can we get in to set up?
- Your access is strictly limited to the hours you have paid for: daytime rentals start at 9:00 AM and evening rentals start at 6:00 PM
- It is possible to add early entry time to your evening rental at a cost of $50/hour but there is no hall access prior to 9:00 AM (our staff needs this time to clean the ballroom)
What about decorating?
- We have provided hooks on all sides of pillars in the ballroom, at a height of 10 feet to use as anchor points for decorations or lights 🙂
- We have 2 ladders in the kitchen for your use: one is 6-feet and the other is 8-feet
- Decorations should be free-standing whenever possible
- Only green painter’s tape or string can be used in the room
- No holes can be put in the walls, woodwork or drapery (including woodwork outside)
- Nothing should ever be pinned or taped to the drapes or outside railing
- Do not use glitter, confetti, rice, stickers, or helium balloons inside the hall
- No smoke, bubble, vapor, or dry ice machines are permitted
- All decorations, tape, and string must be removed at the conclusion of your event
- If you have special decorating needs or questions, please consult the building manager before you submit your floor plan
What about candles?
- There are two problems with candles: fire and melted wax
- No tapered or pillar candles are allowed: only use tea lights in glass containers
- Only LED candles are allowed on the windowsills, by the drapes
- Melted wax on any surfaces will result in cleaning charges
What about parking?
- We do not have a parking lot, but there is one reserved spot behind the building suitable for caterers (or anyone else who has a lot of stuff to unload.)
- Please note, this reserved space can only be used during the hours you have rented the hall and is NOT to be used for barbequing or food trucks
- Street parking is available, and we provide a neighbourhood map which shows all unregulated parking
Security
- All Friday and Saturday night events that are serving alcohol, include complimentary security stationed in our lobby. They are there to monitor our building, and they understand all guidelines that need to be abided by. They should be the last person to leave the building (aka, they will collect the keys from you.) At our discretion, other rentals may also be required to have security, with cost paid by renter
How to begin the rental process:
1. Review our rates and FAQs to see what’s what
2. Check availability on our online calendar to find an open date
3. Send us an email with your cell-phone number and requested date
4. We’ll schedule a Hall Viewing and tour :: a time to meet and answer questions
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◽ Booked
Past Events
Floor Plan
We provide sample floor plans to help with your planning.