We provide a beautiful Vancouver rental hall for private parties, banquets and receptions, benefits and fundraisers, retirement parties, birthdays and anniversaries, sales of all sorts, cultural celebrations, film shoots, seminars and lectures, book launches, wine tastings, and other fun occasions. Our popular rental hall and wedding reception venue is located at 15th Avenue and Main Street in Vancouver, ten minutes from downtown. The elegant 3,300 square foot main floor ballroom has a rich white, grey and aqua colour scheme, stained glass chandeliers, high ceilings, and large windows. Click on the slide show below to view a 360 photo tour of the space
360 Photo Tour
Service
HH Services
We offer
• An elegant space
• Use of our tables and chairs
• Stage and screen rentals
• Choose your own caterer
• Run your own bar
• A well equipped kitchen
We don’t offer
• Dishes, cutlery or glassware
• Chair covers or linens
• A bar
• A stove top
• Catering
• Staffing for events
• Storage
• Parking
Rates
| Regular Rental Rates | Non – profit rental rates â—‡ | |||
|---|---|---|---|---|
| MON – THUR | • 9am – 5pm • 6pm – midnight • 9am – midnight |
| $540 | $660 | $960 |
• 9am – 5pm • 6pm – midnight • 9am – midnight |
| $390 | $480 | $720 |
| FRI & SUN | • 9am – 5pm • 6pm – midnight • 9am – midnight |
| $780 | $1,150 | $1,700 â—† |
• 9am – 5pm • 6pm – midnight • 9am – midnight |
| $780 | $1,150 | $1,700 |
| SATURDAY |
• 9am – midnight • 9am – midnight |
| $3,000 â—† MAR – DEC | $2,100 â—† JAN – FEB |
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| New Year’s Event | • 9am – 1am | | $3,500 | ||
| GENERAL | • Add $150 to the above costs on statutory holidays • Early entry for evening rental is $50/hour (subject to availability). • Setup and take down of Heritage Hall tables and chairs charged at a rate of $20/hour |
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| â—† These prices include free set up and take down of Heritage Hall tables and chairs â—‡ Non – profit Rates are only offered to registered non – profit societies and federally registered charities |
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Filming Rates
Filming rates apply to all film productions, both large and small.
- Filming/Shoot day is $4,000.00
- Set and Wrap day each $2,500.00
- The Liaison person is $45.00 for all hours of filming and production
FAQ
What about alcohol?
- You must get a Special Event Permit [Liquor License] if you wish to serve alcohol. The Permit dictates quantities of alcohol that can be served. Find more information at: https://justice.gov.bc.ca/lcrb/sep Present the Permit number to the building manager before your event.
- Renters planning to serve alcohol must purchase Event Liability Insurance including Liquor Liability Insurance in the amount of $2 million adding Heritage Hall as an Additional Insured. A copy of the renter’s Insurance Certificate must be provided to the building manager before your event. You can choose your own insurance provider.
- Event Policy is a suggested online provider that you could use. https://www.eventpolicy.ca/
- If you want a “real” bar, these can be rented from a Party Rental company. Heritage Hall uses tables for a bar. Tables can be set up in an “L” shape, a “U” shape or one table in front and one behind.
What size are the tables?
- 28 three foot by six foot rectangular tables which can either seat six people (three on each side) or eight people (one person at each end). Table height is 30 inches.
- 11 sixty inch round tables which seat eight people. Table height is 30 inches.
- 10 thirty inch round cocktail tables with two choices of table height, either 30 inches high or 42 inches high.
- 8 three foot by three foot square tables. Table height is 30 inches.
- We do not provide linen for the tables.
What about chairs?
- 150 standard banquet chairs with padded seats and backs are provided. The chairs are burgundy red in colour.
- We do not provide chair covers.
What’s in the kitchen?
- The 300 square foot serving kitchen includes a double size stainless steel fridge and an additional household size fridge with a small freezer, a large double sink, and three granite counter space work areas. There are several plug-ins with separate circuits.
- one microwave, one full-size electric convection oven (with five 20 inch deep by 25 inch wide racks).
- one 100 cup coffee urn which does not require filters and uses coarse or percolator grind coffee, one 30 cup hot water urn.
- We do NOT have a stovetop.
- We do NOT provide dishes, cutlery, glassware or linens.
When do we have to pay?
- Heritage Hall only accepts cheques, cash or e-transfer. Because of our status as a non-profit, charitable organization, we are not required to collect PST or GST.
- Damage Deposit A $200 damage deposit is required and is due at the time of booking. This deposit will be held until after the event and returned, minus any charges, by cheque.
- Rental Deposit The rental deposit is due at the time of the booking and will be subtracted from the rental amount due 30 days before the event. Saturday rental deposits are $1500. All other rental deposits are $200.
- Cancellation If the booking is cancelled more than six months prior to the event date then 50% of the rental deposit and 100% of the damage deposit will be returned. The remaining 50% of the rental deposit will be forfeited. If the booking is cancelled after the day that is six months prior to the event date only the damage deposit will be returned. The entire rental deposit will be forfeited.
What should we do about the delivery and pick-up of rentals?
- Heritage Hall cannot store your rentals. You are responsible for taking care of your own rentals. All rentals must be delivered and picked up on the day of the event.
What time can we get in to set up?
- Your access time is restricted to the hours you have paid for. Evening rentals start at 6 pm, daytime rentals start at 9 am. If you know you need several hours in the afternoon to set up, do not rent only for the evening. It is possible to add early entry time to your evening rental at a cost of $50/hour.
- If you need earlier access you must work out details ahead of time with the building manager. Heritage Hall staff need the hours before 9 am to clean up after the night before.
What about decorating?
- Decorations should be free-standing whenever possible.
- We have provided a hook on each side of each pillar at about the 10 foot height. These are meant to be anchor points for your decorations or lights. Only green painter’s tape or string can be used to hang things. Decorations, including tape and string, must be removed at the conclusion of your event.
- Nothing should be pinned or taped to the window drapes.
- We have a six and an eight foot aluminum ladder for your use.
- If you have special decorating needs consult the building manager.
- Smoke Machines and bubbly machines are not permitted.
What about candles?
- There are two problems with candles: fire and melted wax.
- We allow you to use tea lights in glass containers. No tapered or pillar candles are allowed.
- Only LED candles are allowed on the window sills by the drapes.
- Melted wax on any surfaces will result in cleaning charges.
What about parking?
- There is no parking lot. Parking is on the street and is mostly not restricted to residents only. There is one reserved spot behind the building suitable for caterers or anyone else who has a lot of stuff to unload. There is two hour metered parking in front of the building on Main Street.
- Download the HH Event Parking Guide (PDF):
How to Book
1. Review our rates and FAQs to see what we can provide with a Hall rental
2. Check Calendar availability
3. Send us an email to set up an appointment to meet with us
4. A Damage and Rental deposit will hold the date
5. Rental Fee Due 30 days before your event
October 2024 |
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â—˝ Booked
Past Events
Floor Plan
We provide sample floor plans to help with your planning.